How to get an attendance report

Easily access and generate detailed attendance reports for your events.

Written By Toby Egbuna

Last updated About 2 months ago

Zoom

  1. Sign in to the Zoom web portal.

  2. In the navigation menu, click Analytics & Reports.

  3. Click the Usage Reports tab.

  4. Click Usage.

  5. At the top, use the following functionalities to sort the data by meeting:

    • Search by time range: Select a time range (within a month) using the From and To fields, then click Search.

    • Search by meeting ID: Enter the meeting ID in the search box, then click Search.

  6. Export CSV files:

    • Export the entire list of meetings on the Usage page:

      1. At the top of the Usage page, click Export as CSV File.A CSV will download, including all the listed meetings in the Usage page.

    • Export a specific meeting's list of participants:

      1. Locate your meeting, then click the participant count (number) under the Participants Source column.A pop-up window with the list and details of internal and external meeting participants will appear. This will show you a list of meeting participants, including join and leave times.Note: This includes all participants except Waiting Room users.

      2. (Optional) In the top-left corner of the window, select the following checkboxes:

        • Export with meeting data: The Zoom meeting data will be included in the exported attendee list.

        • Show unique users: The unique users will be included in the exported attendee list.Note: If the participant is a Guest, and no emails were uploaded to Zoom in any form (for example, by entering emails to register to join the meeting, or the host provided the participants' email to Zoom), the guest email is hidden.

      3. Click Export. A CSV file will download.

Microsoft Teams

After the meeting

You'll find the attendance report in a few different places.

In the meeting invite

In Teams, go to Calendar, open the meeting, and select the Attendance tab. You can view the data directly in Teams.

For recurring meetings, select the report you want to view from the dropdown list.

Note: In channel meetings, the attendance report is available only for the most recent meeting from the channel, but you can go to the meeting invite page in Teams calendar for all channel meeting attendance reports.

To download the attendance CSV file for the meeting, click Download.

Note: If you set up breakout rooms in your meetings, the attendance information will be shown in the main meeting's attendance reports.

In the meeting chat

A tile labeled Attendance report will pop into the chat about five minutes after your meeting ends. Select it to download the CSV file.

Note: For recurring meetings, you'll receive a unique attendance report after each occurrence.

In the meeting chat

A tile labeled Attendance report will pop into the chat about five minutes after your meeting ends. Select it to download the CSV file.

Note: For recurring meetings, you'll receive a unique attendance report after each occurrence.

Scheduled channel meetings

To view the attendance reports for meetings created in channels, click More actions > View meeting details, and navigate to the Attendance tab.

In-person Events

To record attendance for an in-person event, you can upload a list of attendee email addresses directly into Chezie.

File Format:

Before uploading, make sure you have:

  • Excel (.xlsx) or CSV (.csv) file

  • One column containing attendee email addresses only

    Notes:

    • A header is optional but allowed

    • No additional columns, formatting, notes, or merged cells

How to Upload the Attendance File:

  1. Log in to Chezie.

  2. Open the event you hosted.

  3. Go to Attendance.

  4. Click Upload Attendance List.

  5. Select your Excel or CSV file.

  6. Click Upload / Submit.

  7. Wait while Chezie processes the attendee list.

Need Support?

If you encounter an error or need help matching attendees: